Industry Solutions - Educational Institution - Library & Examination Centre

With the objective of simplifying document handling, Ricoh offers a safe environment with the easy to use digitization services wherein hard files are scanned, cleaned, converted into PDF/A format and metadata is added to the same to enable easy retrieval when needed.

With library being a public space, print documents can be subject to unauthorized view and access. In order to prevent the same, Ricoh printers come equipped with Card Authentication services which allow students to secure their print documents from unauthorized viewers.

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Digitization & Archiving Solution

All Schools, Colleges & Universities have abundant student records as well as employee records, research documents, accounting information and numerous other documents. These documents need to be managed & preserved till some specified duration and doing so becomes a daunting task for these institutions.

A document management system makes this a lot easier, introducing the Ricoh digitization and archiving solution – RicohDocs.

The major challenge faced by almost all educational institutions is to control costs while ensuring improvement in quality processes.

RicohDocs comes with the power to centrally manage the flow of all the documents and records within an educational institution thereby providing all its users with instant access to information. It also comes with a comprehensive security control system enforcing all access rights as per their classification. All students across the educational institution can be provided with student level access to RicohDocs which can be used to provide them with study materials. Management level access will help professors to distribute content among the students and get timely reports.

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Access Based Secured Printing Solutions

This is an innovative secure printing solution that allows the student to send prints to the machine anytime, but the prints can be collected only upon tapping the machine with access cards, thereby ensuring complete document protection as well as preventing any misuse.

It’s a win-win solution for both the student and the administrator. It allows the administrators to maintain complete control on the machines and individual users. At the same time, it offers 24 hour service access to the students, which they can utilize at their own convenience in the campus.

Additionally, the solution also enables the administrator to monitor the print consumption of individual users on campus and assign specific quotas where required, thereby maintaining complete control.

Read more at: https://www.ricoh.co.in/solutions/industry-solutions/education/library-examination-centre

Industry Solutions - Educational Institution - Auditorium & Communications Centre

Leveraging Ricoh’s legacy of precision optics and lens technology, Ricoh offers a wide range of projectors to cater to different education institutes. From low cost regular throw projectors to compact ultra-short throw interactive projectors, these offer a complete classroom solution for any institute.

The Ricoh projectors are very well complemented by yet another product from Ricoh – interactive whiteboard. It offers high-quality,smooth handwriting and a high-resolution display, and enables easy remote image sharing across multiple campuses. The whiteboard’s 55-inch, full HD LCD display incorporates an LED backlight for outstanding brightness and long life and comes with an adapted Gorilla® glass for clear visibility.

With evolving campus layouts, learning is no longer confined to the boundaries of a conventional classroom which is paving the demand for way of an education institute. In line with the aforementioned Ricoh has developed an innovative portable technology platform - Unified Communication System (UCS). It provides real-time interactive audio and video communication with multiple locations via the cloud. This compact, lightweight take-along anywhere configuration comes packed with wired and wireless LAN support and a simple-to-operate interface that makes it as easy to use as a mobile phone. Unlike conventional video conferencing systems, the Ricoh UCS frees you from the constraints of location and the need for expert knowledge. So, simply plug and talk to anyone, anywhere, anytime.

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Multimedia Interactive Projection Solutions

Universally it is a well-known fact that visual aids result in increased retention of subject matter and facilitate easier understanding of concepts in a classroom environment.
Based on Ricoh’s legacy in precision optics and lens technology, Ricoh brings a wide range of projection solutions for the various educational institutions in the country. Starting from digital classroom based projection solutions for K12 schools to high end professional projection solutions for large university auditoriums, Ricoh projection solutions are versatile to adapt and easy to maintain.

The Ricoh portfolio also comprises of the World’s first Ultra Short Throw Interactive projection solution which can be carried easily from one classroom to another without the need for dismantling the complete projection setup.

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Portable Virtual Classroom Solutions

While educational institutes are fast expanding their reach into remote geographies across the country, they often encounter infrastructural problems such as availability of expert faculty in the given location.

Ricoh has developed an innovative virtual classroom solution which enables a faculty to connect to over 18 classrooms across multiple campuses. This solution comprises of a portable integrated unit which has an in-built high resolution wide angle camera to capture the classroom and microphone with speakers to allow audio exchange.

The Ricoh virtual classroom solution can connect with multiple locations over the internet through any standard broadband connection. It is comparatively a low cost virtual classroom solution and does not involve setting up of extensive infrastructure at either end.

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Collaborative Interactive Whiteboard Solutions

With increasing access to knowledge beyond the classrooms, instructional strategies are fast evolving to pave the way for new concepts such as flipped classrooms and research based group discussions warranting for the educational institutes to evolve their classroom infrastructure in the same direction.

Ricoh Education solutions has developed a collaborative learning solution to help institutes achieve aforementioned objective of a new age classroom. The Collaborative Learning solution allows students not only maintain real time digital notes during the class sessions but also allows multiple connected campuses to interact and exchange learning material. Students can further disseminate their classroom notes written on the interactive whiteboard directly through e-mail or even print out the copies for other students.

The Ricoh Collaborative Learning Solution facilitates the following benefits for an educational institute :

• High-quality, smooth handwriting and a high resolution display, and enables instant remote document sharing via a printer or the cloud.
• Write down and share discussion points, and directly correct points from IWB in the classroom
• Shared captured documents via email as classroom discussions
• Supports saving and emailing of documents and conduct of ‘remote’ interactive classrooms in real-time.

Read more at: https://www.ricoh.co.in/solutions/industry-solutions/education/auditorium-solutions

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Industry Solutions - Educational Institution - Administrative Centre

Administrative Centre

Governance of education becomes a critical aspect to ensure operational efficiency and transparency in a technology rich environment at the institute today. Ricoh provides innovative administrative solutions for an education institute including ERP platforms for maintaining student information and enabling automation of several processes such as Fee management, admissions and attendance records.

Ricoh’s Records Management Solution for Higher Education offers you a suite of services and software solutions for improving the way you manage student records at each phase of the constituent lifecycle. For example, our software can automate your admissions workflow – enabling faster, more accurate capture and routing of the student’s application, exam papers, test scores, recommendations, medical records and other content that each applicant submits.

In addition to effective data management of student records and institute data, Ricoh also provides real time monitoring solutions for the range of printing devices, which allow an institute to track the individual machine level consumption thereby effectively controlling their spends.

With sizeable data required to be securely stored and managed by the institute, Ricoh offers a vast range of cloud services with highly skilled professionals, immense technical acumen as well as round the clock customer support and at affordable prices.

Workflow management Solutions

Ricoh’s Records Management Solution for Higher Education offers you a suite of services and software solutions for improving the way you manage student records at each phase of the constituent lifecycle. For example, our software can automate your admissions workflow – enabling faster, more accurate capture and routing of the student’s application, transcripts, test scores, recommendations, immunizations and other content that each applicant submits. We can also help you in digitizing legacy records so that you can more effectively communicate with past students.

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Surveillance & Security Solutions

Ricoh provides end to end surveillance solutions for schools and universities which enable the institutes to monitor different areas in real time. The solution includes supply and installation of the camera units and the software platform for the institute.

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ERP Solutions

Governance of education becomes a critical aspect to ensure operational efficiency and transparency in a technology-rich classroom environment where students are active, rather than passive, producing knowledge and presenting that knowledge in a variety of formats. In view of this, Ricoh has developed comprehensive ERP Solutions for educational institutions.

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Print Infrastructure Management Solution

In today’s competitive environment cost control has become a paramount factor for educational institutions especially in view of large corporates stepping into this sector. In context of a multi-function product setup it often becomes difficult to monitor the expense of each individual machine. In order to overcome such roadblocks for the institute Ricoh has designed specialized print infrastructure management solutions which are not only affordable but are also easy to use. The solution provided by Ricoh helps the institutes in:

• Tracking detailed usage of each print machine
• Reduce workload on the institute IT department
• Reduce downtime by allowing flexible printing from any machine on network
• Provide card based print release function

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Cloud Storage Solutions

The advent of cloud computing services has made the lives of most small and medium businesses simpler. Cloud hosting server and internet, together, forge a terrific partnership that can help businesses not only increase their productivity but also to cut down on the expenditure.

For most SMB’s, the requirements of a hosting server is high given the large amount of data/information that is exchanged within the organization as well as with the clients. As the volume of data grows, it becomes necessary to have a hosting server of their own so as to store their data. Most companies prefer outsourcing the work to external vendors who provide data center solutions and services. The cost of installing a server and having the necessary infrastructure and skilled technical personnel to maintain the cloud server hosting is extremely high. So, most of them opt for professional service providers to as opposed to having the same in-house for affordable prices.

For more details read: https://www.ricoh.co.in/solutions/industry-solutions/education/administrative-centre

Industry Solutions - Educational Institution -

The paradigms of learning are changing rapidly. As the world becomes increasingly digital, students are fast embracing technology in their personal lives, therefore, necessitating interactive learning environments in education too.

As a result, the demands being placed on educational institutes are immense, ranging from infrastructure upgradation and technology adoption to staffing issues and providing engaging learning experiences.

Ricoh, with its vast experience in IT services is best placed to address your concerns - as enumerated below - and provide customised solutions for educational institutions, be it schools or those of higher learning.


For more details read: https://www.ricoh.co.in/solutions/industry-solutions/education

How can Managed Document Services (MDS) help you increase productivity in your organisation?

By reducing and optimising the number of hardware devices

By identifying additional printing resources

By streamlining workflow and moving to a paperless environment

By reducing your organisation’s carbon footprint

All of the above

Read more at: http://newsletter.ricoh.co.in/how-can-managed-document-services-mds-help-you-increase-productivity-in-your-organisation/1974

Go paperless, go green with Ricoh’s Digital Meter Reading & Billing System

As a company, Ricoh has always been conscious of its environmental responsibilities, as exemplified by its philosophy of pursuing a balance between the ‘Ps’ – People, Planet and Profit. Now it extends this commitment to yet another area, and has invited customers to join hands with it.

To reduce its environmental impact, the company is digitising its meter reading and billing process. All machines with the option to send automated meter reads will be invoiced based on the data captured through its cloud service @Remote. Ricoh’s technical staff will interact with customers’ IT support department to enable this service, if it is not already enabled.

In parallel, we will be implementing paperless E-billing via email. Customers just need to share with us an authorised personnel’s email ID to operationalise this system. An easy and convenient way to pay bills via electronic transfer through RTGS/NEFT is enabled for all customers.



Read more at: http://newsletter.ricoh.co.in/go-paperless-go-green-with-ricohs-digital-meter-reading-billing-system/1956

How do you take your average enterprise printing set up and then lower costs by half, save over Rs. 40 lakh a year, and ensure a 98% uptime? Ask Siemens and Ricoh

Siemens, a Rs. 12,000 crore company, was looking at scaling down its overall costs and managing core operations more effectively. Satish Kotgire, Head-IT infrastructure, Siemens, chose to strategically outsource non-core, yet vital areas of the company’s IT and business processes.

His team identified the opportunity to lower overhead costs in the company’s document and output management processes. “We wanted to centralise our IT spending for printers, copiers, consumables, and production sites with the goal of reducing operational and maintenance costs. This would eventually improve our cost structures related to document output,” says Kotgire.

Siemens is also committed to a multi-faceted environmental sustainability plan consisting of staff education, a reduction of solid waste, and decreased energy consumption and greenhouse gases. Therefore, Kotgire and his team chose to implement a solution that could support Siemens’ environmental sustainability goals.

The task of managing equipment, printing and distribution, billing, reporting and meeting the needs of over 14,000 employees was daunting, and with no central means of managing overall costs. That’s why Siemens chose to partner with Ricoh. “We looked to Ricoh to leverage its expertise, experience and global presence to support us,” says Kotgire.

Controlling output costs

Kotgire began by establishing a baseline – “The first step was to make a thorough assessment of our office infrastructure. That revealed a surplus of under-utilised devices,” he says. His team and Ricoh found that there was a need to manage nearly 700 devices. “This meant that we had 20 employees, on average, to each device. Approximately 26% of these devices were either out-of-date or malfunctioning, and were responsible for excessive print costs”.

His team also discovered that there was a lack of asset management and cost control for printers, supplies, and the management of devices. Complicating the situation was the fact that Siemens had five or more vendors supplying print/copy services with varying consumables, support and billing. After a thorough study, Ricoh recognised an opportunity to optimise, rationalise and provide standard technology platforms to Siemens’ office environment.

Improving sustainability

Kotgire decided to implement a centralised programme to shrink the company’s total annual document output costs. A large portion of Siemens’ output fleet was replaced with Ricoh MFDs – a newer, more cost-effective, and more energy-efficient technology approach to document management.

Siemens, with the help of Ricoh, set up an asset database to track, bill, and report documents across India. It also created an integrated printer and IT help desk that logs and tracks all user inquiries and service calls.

Ricoh is also helping Siemens to achieve its sustainability goals by introducing Ricoh’s new Quick Start Up (QSU) technology, an energy saving methodology with PxP toner multifunction devices that result in 25% less waste than typical laser printers. Ricoh diligently recycles toner cartridges according to its enterprise sustainability guidelines.

In addition, Ricoh ensured that double-sided (duplex) print is a default feature on all its devices. “We have now established an ongoing data-gathering process and critical performance metrics through quality tools, which will eventually form a part of Siemens’ framework for continuously improving the quality of our customer service,” says Kotgire.

Efficient service delivery

Siemens was impressed with Ricoh’s rapid implementation of equipment and services right from Ricoh’s MDS program. Kotgire was able to gain complete control of output costs. “We achieved a 55% decrease in costs per page, as we removed 250 output devices and simultaneously increased our employee-to device ratio by more than 35%. This has enabled us to achieve our financial and document management goals to a great extent,” says Kotgire.

Overall, Ricoh has successfully helped Siemens to save 30% in costs, amounting to over Rs. 42 lakh a year. Siemens also experienced a significant reduction in its asset base and notable improvements in its printing processes.

Siemens has now decided to continually expand its relationship with Ricoh by including other subsidiaries into the plan. Using Ricoh’s proven model, Siemens will continue to control functions such as helpdesk, break/fix, supplies management, asset management, and proactive device management for all Ricoh and non-Ricoh devices in the company’s offices nationally.

Says Satish Kotgire, “Ricoh’s technology, knowledge, and process deliver value to our business units, cost savings to IT, and the ability to re-invest those savings in IT innovation.”

Project ROI

• 55% decrease in average cost per page
• 30% cost savings, that translates to over Rs. 42 lakh a year
• 98% equipment uptime
• Improved employee-to-device ratio by over 35%
• Proactive monitoring of devices
• Standardisation simplifies overall output environment, yet allows for regional/local flexibility
• Scalable, replicable global solution
• Centralised cost control
• Improved regional application and workflow

Read more at: http://newsletter.ricoh.co.in/ricoh-helps-siemens-drive-efficiency-and-sustainability-3/1951